2019 Exhibitor Manual & Details

Download Exhibitor Manual


Trade Show is in the South Building of the TCC (Halls ABC)

Trade Show Set-Up:
Monday, April 1, 2019 – 1:00 pm – 8:00 pm

Trade Show Open:

Tuesday, April 2, 2019 – 11:00 am – 5:30 pm
Trade Show Happy Hour (4:30 pm – 5:30 pm)

Wednesday, April 3, 2019 –  10:00 am – 2:00 pm

Tear-Down to follow (completed by 6:00 pm)

Please Note: Insurance is required to exhibit – see here for details.


 Service(s) Supplier Order Deadline  Discounted Pricing Deadline
Computer & Audio-Visual Equipment Form  Freeman On-site  N/A
Power & Lighting Form
Order On-Line (you will be given a password/username)
 Showtech On-site  March 18, 2019
Booth Carpet, Booth Furniture, Material Handling, Advance Warehouse, Storage  Freeman On-site  March 11, 2019
Lead Retrieval Form
Order On-Line Code: TWCC0419E
 Conexsys  On-site  March 22, 2019
 Internet Access  Freeman   On-site N/A
 TCC Venue Services / Food Sampling Form  TCC On-site  N/A
Exhibit Proof of Insurance Required  N/A March 1, 2019  N/A


10×10 – $ 2,150
Premium 10×10 – $2,350
10×10 corner – $ 2,350
Premium 10×10 corner – $2,550
10×20 – $ 4,000
20×20 – $ 8,000

*If a company/individual wishes to pay by wire transfer, they are responsible to pay all fees related to the wire transfer.

Two exhibitor passes are included per 10×10 booth
Exhibitor Passes Include:

  • Lunch both days
  • Tuesday Trade Show Happy Hour
  • Leadership Dinner / Tuesday Motown Dinner not included

Shipping & Loading Dock

All advance shipping should arrive to Freeman Décor Services. Materials will not be accepted by the venue or the Convention. Please see details below to arrange for shipping!

The loading dock is located at the back of the South Building near Halls ABC.  Please use the Martin Grove Rd. entrance to access the Loading Dock – see map for details.

Any Questions?

Please direct any questions to regarding exhibiting to Rebecca Darling.
Email: rebecca@bayleygroup.com

 50% non-refundable deposit is due upon booking and a credit card is required to guarantee. Full payment is due January 15, 2019. Applications submitted after January 15, 2019 must include full payment for booth space. A deposit must be paid in order for your booth to be considered confirmed. No refund of payment will be made after March 1, 2019. If we have not received payment by March 1st, 2019 the credit card we have on file will be charged.

Please note there may be companies soliciting our participants by offering to book their hotel rooms for Together We Care (TWC). TWC has no arrangement with any external organizations and we recommend you book directly with the hotels. Companies who have contacted our participants in the past are:
  • Convention Housing Services (CHS)
  • Expo Housing Services
  • BME-Global
  • Convention Expo Travel/Canadian Expo Guide
  • Exhibition Housing Services
  • Global Housing Management (GHM Travel)